Bookings
Quotation
The price offer before the flight: routing, aircraft, passengers, line items and tax, valid until a date you choose. Your client accepts it online.
Print · Save as PDF · Send for online acceptance
Client Documents
Quotes, invoices, receipts and tickets - ready to print in seconds.
Generate every document a flight needs from the mission itself - with your logo, your colours, your terms and your signature - then print it, save it as a PDF or send it for your client to accept online. The numbers carry over from one document to the next, so nothing is ever retyped.
Every Document You Print
One place for the paperwork a flight needs.
Each document is made by the team that owns it and comes out as a clean A4 PDF - print it on any printer, save it, or send it.
Bookings & Finance
Invoice
Built from the accepted quote - same lines, same numbers - with a due date and your bank and M-Pesa details.
Print · Save as PDF
Bookings & Finance
Receipt
Proof of payment with the method, reference and the invoice it settles - issued once Finance has recorded the money.
Print · Save as PDF
Bookings
Flight ticket
The passenger's ticket for the flight, issued from the same mission so names, routing and times match the invoice.
Print · Save as PDF
Maintenance
Inspection checklist & maintenance forms
Aircraft inspection checklist, technical status and aircraft record - download blank to fill by hand, or fill online and print.
Print · Save as PDF
HR
Staff ID card
Front and back, with the photo, at standard card size - one card or the whole company in one print run.
Print · Save as PDF
How It Works
The numbers carry over. Every time.
A document is built from the mission, and each fact comes from the team that owns it - so what the client sees always matches what was agreed.
Nothing Retyped
An invoice made from a quote keeps the same line items, hours, rates and tax. A receipt points to the invoice it settles.
The Right Facts, From The Right Team
The price is the one Finance confirmed, the aircraft is the one Operations assigned, and a receipt waits for Finance to record the payment. A checklist on the form says what is still missing - and who needs to act.
Void & Reissue, Never Silently Edited
Made a mistake? Void it and reissue - both versions stay on record, numbered in sequence. Nobody can quietly change a figure afterwards.
Your Client Accepts With One Click
Send a secure link to a document that looks like your company sent it. The client accepts online, and you see it straight away.
Your Brand On Every Page
A document that looks like you sent it.
Bookings sets it up once under Settings; every quote, invoice and receipt after that carries it automatically.
- Logo and colour - your company logo (or a document-only one) and your accent colour.
- Company details - legal name, address, phone, email, website and tax PIN in the footer.
- Payment details - bank account and M-Pesa, printed on every invoice.
- Terms & conditions - write several sets and pick a default for each document type.
- Signatures - add several people and choose who signs each document.
- Numbering - sequential numbers per operator, never reset by someone else's system.
Print Or Save
From the screen to paper in one click.
Any Printer
Print opens your browser's print window - pick the office printer, a card printer for ID cards, or save as PDF.
Real Text, Small Files
Documents are true A4 PDFs, not screenshots - the text can be searched and copied, and the files are small enough to email.
Print Page, On Every Role
Every dashboard has Print page in its menu, so a roster, a board or a record can go to paper too.
Curious How This Looks For Your Billing?